OSHA's electronic reporting requirements for employers

The Occupational Safety and Health Administration’s electronic injury tracking application is now accepting workplace injury and illness submissions for calendar year 2017. The deadline for online reporting of last year’s OSHA Form 300A has been set for July 1, 2018.

You may have questions about whether your business is required to submit information electronically, and what information you will need to submit. Here’s what you need to know about electronic reporting, and where you can find more information directly from OSHA.

Electronic submission requirements

Only employers with establishments that employ a certain number of workers need to electronically report. For those states covered by federal OSHA, the recordkeeping rule generally covers establishments with 250 or more employees (although there are exceptions ), and employers with 20-249 employees in certain industries .

OSHA defines an establishment as “a single physical location where business is conducted or where services or industrial operations are performed. A firm may be comprised of one or more establishments.” This corresponds with your OSHA Form 300A, which is tracked at an establishment level.

Minnesota employers now required to report electronically

The Minnesota state plan adopted the federal rule , with slight modifications, on May 21, 2018. In Minnesota, all establishments with 20 or more employees must electronically report their 2017 Form 300A summary to federal OSHA by July 1, 2018. There is no exception for certain types of industries in Minnesota’s rule.

Reporting requirements by state and size

See the following chart for reporting requirements based on an organization’s establishment size.

ESTABLISHMENT SIZE

MN

WI, IA, NE, SD

250+ employees

Yes

Yes, with some industry exceptions

20-249 employees

Yes

Certain industries

Under 20 employees

No

No

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