Create a loss prevention program

Written loss prevention programs, or workplace accident and injury reduction (AWAIR) programs, as they are officially called, promote safe and healthy conditions in the workplace.

Some states are required to have an AWAIR program and others are not. Regardless of whether it’s required, it’s a good idea for every organization to have one because it means you are clearly defining safety goals and making safety a priority for your employees.

Use our sample loss prevention program to get started (Word)

6 elements to include

Your safety statement and objectives


This is to formalize management’s commitment to the safety and health of its employees.

  • Include safety goals like reducing eye injuries or making sure staff properly operates equipment
  • Specify steps to meet these goals, like requiring eye protection or providing training
  • Clearly identify who is responsible for making these steps happen
  • Explain how they will make it happen and how participation will be measured

Having a loss prevention program shows you are making safety a priority for your employees.

Work standards and rules


These are designed to regulate employee actions and define what is expected by management.

  • Make them specific to your organization
  • Include operating procedures for all equipment
  • Include descriptions of previous accidents or those common in your industry with ideas on how to prevent them
  • Review your rules each year and note any accidents that occurred

Enforcement procedures


Explain that all employees are expected and required to attend training and follow safety rules.

  • Make it clear that not following the rules will result in disciplinary action
  • Clearly define what warrants a verbal warning, written warning or termination

Employee training


Training new and current employees is essential.

  • Teach safety skills
  • Increase awareness of hazards and how to prevent accidents
  • Create an understanding of work rules and operating procedures
  • Develop an employee-management partnership that promotes safety

Worksite safety review and inspections


Develop processes to identify hazards and observe how employees work. This lets you test if your program is effective. Safety reviews let you look for:

  • Potential hazards
  • Workstation set-ups
  • Work activities
  • Modified work tasks

When doing reviews and inspections, try to eliminate hazards you note as best you can and modify procedures or workstations as needed.

Document everything including what you will do to follow up. Find out if past recommendations have been addressed and implemented.

Reporting process and accident investigation


Even though you have a program in place, you might still have an accident. If it does:

  • Make sure you report it to us right away
  • Immediately investigate what happened and take action to prevent similar incidents in the future

Next steps

Once your formal written program is in place:

  • Show support from the top by having the president of your organization sign the statement
  • Make it available to all employees
  • Let them know what is expected of them and of management

For help, contact your loss prevention representative or call (800) 937-1181.