Reminder: SFM offers pay-as-you-go option

​Employers insured by SFM have an important option when it comes to reporting payroll and managing premium payments. SFM’s pay-as-you-go wage reporting system allows policyholders to make premium payments that match with payroll throughout the year.

The pay-as-you-go option is available to any SFM policyholder with at least $1,000 in annual premium, and it’s especially valuable for businesses that experience fluctuations in staffing throughout the year.

SFM has offered this capability for several years, and it’s gaining popularity with employers. Our pay-as-you-go option offers the following features:

  • Enrollment in pay-as-you-go is available at policy inception, on renewal or during the policy year
  • Account setup requires little or no collateral deposit
  • Payments can be made by mail or online
  • Pay-as-you go users can request automated recurring payments
  • Users have digital access through SFM’s CompOnline policyholder management system
  • Remember, pay as you go policies are still audited just like any other SFM policy, to verify the correct payroll figures were reported

To learn more about how pay-as-you-go wage reporting can make life easier for your policyholders, contact your underwriter or visit the pay-as-you-go wage reporting page.

 

Originally published March 2022

 

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Why workers’ compensation rates are decreasing

As rates for other lines of insurance climb, workers’ compensation rates are steadily decreasing.

“Consistent with recent years, we continue to see the rates in our core states of operation going down in 2024,” said SFM Business Development Specialist Cody Allen. “The latest workers’ comp rates throughout our territory currently range between -6.3% and -12%.”

Why are rates going down?

The explanation for this positive trend is simple – workers’ compensation claim frequency has declined for all but two of the past 20 years, according to the National Council on Compensation Insurance (NCCI).

There are a number of key reasons why we’ve seen reduced claim frequency over time, including:

Technological work practices: Employers have found ways to leverage automation, mechanical assistance and other technology to reduce the risk of injury for their employees.

Management practices: Employers are putting more energy and attention toward better hiring practices and return-to-work strategies.

Safety programs: Employers are also investing more in safety training and hazard reduction.

Meanwhile, medical utilization trends are also helping to control workers’ compensation losses. For example, moving toward more outpatient procedures and generic drugs has had a positive impact on medical costs.

The workers’ compensation industry has had significant reserve redundancies over the past five years, and is currently estimated at $17 billion, an all-time record, according to NCCI. The possible release of these reserves only improves carriers’ results.

The combination of claim reserves possibly being released, claim frequency continuing to decline, medical inflation remaining under control and payroll increases work together to drive rates down.

Future challenges to positive trends

There’s not necessarily an end in sight for these positive industry trends, but there are some future uncertainties that could be looming:

  • An uncertain economic environment
  • Labor challenges, including an aging workforce and competition for employees, which can lead to more turnover (newer employees often have a higher frequency of claims)
  • An uptick in claim severity
  • Wage, medical and social inflation

For more information on trends in workers’ compensation rates, see the NCCI State of the Line report for 2023 .

 

Originally published July 2023

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Get to know an SFM employee: Meet a member of our in-house legal team

Peter LindquistPeter Lindquist has been part of the legal team at SFM since 2018. Prior to that, he practiced for four years in the areas of workers’ compensation defense, general civil litigation, and employment law. We asked Lindquist to share a little bit about his background and role.

Tell us a little bit about your background.

I’ve been with SFM’s in-house law firm for just over five years now. I got into workers’ compensation and law because my dad was a defense attorney handling a lot of workers’ compensation and employment law issues.

Ever since I was a kid I worked at his office. I started flipping copies when I was younger. Then when I was in college, I started doing more substantive stuff and that led me to go to law school.

I practiced and worked with my dad for four or five years doing work comp and employment law. Then I decided it was time to spread my wings and found my way to another firm and then to SFM.

How would you describe your role in a nutshell?

I kind of have two jobs. One of them is to represent SFM and its insureds in litigated workers’ compensation claims. That’s my primary role.

But I’m also a resource and adviser to SFM’s claims adjusters, medical-only reps and policy holders when they have non-litigated claims. That’s something that SFM does really uniquely compared to when I was in private practice and what I’ve heard of other companies that have in-house law firms.

Also, there’s a strong integration between our in-house law firm and the Claims team. Claims adjusters can walk down to our office or call us up any time they have questions to talk to us. We’re not just litigating claims.

How is SFM different from other companies you’ve worked with?

That integration piece is a huge part of it.

I found it difficult in private practice to strike a balance between being an advisor and providing good and candid advice to clients; and also being a business person and having to think about how to please clients and get return business. I also hated having non-communicative clients that I didn’t have a direct line to. I don’t see either of those as issues at SFM.

We’re colleagues and we can speak directly and frankly about the claims we’re handling, and people are responsive.

What about your job is particularly rewarding?

I do really enjoy the times we’ve had in meetings with policy holders, especially small business owners who are new to work comp, where we kind of give them the work comp 101. We do a fair amount of that.

We’ve got a lot of big employer entities that know their stuff but getting to work with those smaller entities that don’t know it as well is rewarding.

What do you like about your job?

I like getting to explain things and help people solve problems.

I also like the problem-solving part of the litigation and day-to-day side. Every new claim that comes in is like a puzzle. You get to look at all the pieces – what are the facts, what are the issues, what does the medical report say? Then you start using those to paint a picture about the case. I really enjoy that part of it.

What’s most challenging about your job?

Litigation is stressful and time-consuming, and has constant deadlines to meet. And you have to work hard to keep a cool head in contentious situations, and in dealing with difficult personalities.

What words of wisdom do you have for small-business employers?

Communicate. Remember that with SFM you’ve got so many resources – claims adjusters, med reps, doctors, attorneys. Communicate with us, use us. When you’ve got an active claim, keep us in the loop as to what’s going on. We’re a team and we should work as a team.

 

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SFM’s 2023 mid-year results: Strong premium development, competitive pricing, continued claim challenges

The first half of 2023 is in the books, and it’s already been a remarkable year for SFM in a number of ways. New and renewal premium results have been outstanding, customer retention continues to be very strong and claim activity is trending in the right direction as the year unfolds.

Premium performance: positive activity on all fronts

SFM has already seen excellent new business results in 2023, continuing the trend in recent years of exceeding expectations. New account development has topped $24 million, well ahead of plan and on pace to top last year’s remarkable growth. SFM is writing these new accounts across a widening territory that now includes eight core states (Minnesota, Wisconsin, Iowa, Nebraska, South Dakota, Kansas, Indiana and Tennessee).

Renewal premium also continues to be very strong, running significantly ahead of expectations through the first half of the year. Year-to-date renewals are more than $2 million ahead of projections. With these returning policyholders, SFM continues to demonstrate industry-leading customer loyalty – with policyholder retention remaining above 96%.

Premium audits, endorsements and retentions also continue to exceed expectations, resulting in significant additional premium generation throughout the policy year. Combined with the increases in new and renewal premium, this has allowed the company to set a new high-water mark for total written premium.

Coming off an already outstanding first half, SFM saw premium numbers leap upward again. In July, the company set a new record for premium in a single month, topping $40 million for the first time. Totals through the month of July showed written premium at nearly $169 million, which is $10 million above plan.

“As we navigate through the remainder of the year, we know that positive results like these come as a result of the excellent relationships we have with our agency partners,” said SFM Senior Vice President Steve Sandilla. “I’d like to personally thank our valued partners for continuing to renew their clients with SFM and providing us the opportunity to write new business with them.”

While premium is up, pricing is down

Premium growth like this is even more remarkable in light of the fact that overall pricing across the workers’ comp line continues to decline. Rate reductions across the states in which SFM operates continue to drive pricing downward.

“Pricing is down roughly 5% on our book as a whole but might vary depending on what state you are in,” Sandilla said. “Year-to-year we are sitting at a price reduction of 4.9%, and while this is 1.7% better than expected, pricing continues to be a challenge as we write accounts.”

Claim activity, from stormy to calm

With an increase in premium comes an increased exposure base for injuries and claims. With that expanded book of business, one might expect to see claim activity rise at a similar rate. To the contrary, SFM has seen claim frequency and severity well moderated throughout the year. Year-to-date claims have been close to SFM’s overall projections, with both frequency and severity trending strongly downward though the calendar year.

“We started off a little rough with a higher-than-expected number of snow and ice claims during the long and snowy winter,” Sandilla said. “Once the winter weather finally let go, those claim numbers began shaping up pretty quickly.”

Since April, claim frequency has reverted to a more predictable pace, which has helped overall results through the first half of the year. SFM’s combined ratio is tracking around 95%, which is on pace with the projections that were established going into 2023.

Agents play a critical role in preventing injuries

According to Sandilla, SFM relies on agent partners to encourage policyholders to keep their workplaces safe, especially during the winter slip and fall season. By spreading the word about winter workplace safety, agents can help prevent costly and potentially tragic injuries.

“We need our agents to remind their policyholders to take advantage of SFM’s safety resources to keep their employees safe,” Sandilla said. “Make yourself familiar with the valuable materials on our website and you can make a big difference in reducing injuries for your policyholders.”

SFM’s website offers hundreds of educational resources focused on making workplaces safer. These materials are available free of charge for agents and policyholders at sfmic.com. Popular resource topics include safety for new hires, back injury prevention and avoiding outdoor slips and falls. At this time of year, the latter category is particularly important with potentially dangerous winter weather approaching.

“Whether it’s the resources on our website or the conversations our underwriters have with agents every day, we do everything within our grasp to earn our customers’ loyalty,” Sandilla said. “When an agent brings a client to SFM, we understand that they’re trusting us to attend to that customer’s every need, and we’re grateful for every opportunity that gives us to succeed together.”

 

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Multi-factor authentication coming to CompOnline

To enhance security, SFM is introducing multi-factor authentication and longer password requirements for CompOnline users starting January 5, 2024.

Our CompOnline policyholder portal is typically used by larger employers who expect to have workers’ compensation claims.

“We’re pleased to offer our policyholders a higher level of security for their workers’ compensation claim and policy data,” said Senior Vice President and Chief Information Officer Chad Hagedorn. “We’re working hard to offer high security standards while also making the experience user friendly for our customers.”

Setup process available starting November 6

To prepare for multi-factor authentication, CompOnline users will have the opportunity to confirm their email address and mobile number when they log in, beginning November 6.

They’ll also be prompted to reset their password if it’s under 12 characters to meet the new password length requirement.

After setting up multi-factor authentication, CompOnline users will be prompted to enter a 6-digit verification code sent via email or text to log in once every 30 days. They’ll also need to enter the verification code whenever they clear their cookies or switch to a different browser or device.

Separate accounts advised for anyone who needs access

As part of the rollout of multi-factor authentication, we’re also asking customers to set up individual accounts for anyone who needs access to CompOnline, as sharing accounts will become more difficult.

Policyholders who need to add accounts can either contact their CompOnline administrator or contact us.

Other portals moving to multi-factor authentication

We will be rolling out multi-factor authentication for all of our other online portals, including SFM Agency Manager (SAM), in the future, but release dates have not yet been set.

Learn more

To learn more about multi-factor authentication for CompOnline and other SFM portals, please visit our multi-factor authentication frequently asked questions page.

 

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SFM to host educational webinar for policyholders on hiring and training new employees

SFM will host another educational webinar for our policyholders and agents titled “Foundations of hiring and onboarding.”

Mark your calendars for November 15 from 10 to 11 a.m. and plan to join us as we discuss best practices for hiring and training new employees. Learn how establishing good fundamentals can increase employee safety and help your business succeed in the long run.

During the webinar, SFM workers’ compensation professionals will share their extensive knowledge on:

  • Hiring process dos and don’ts
  • The importance of vetting a potential new hire
  • Proper onboarding and safety training
  • How to handle performance issues post-hire
  • Much more including a question and answer session at the end!

Head to sfmic.com/webinars to register, and to view previous webinars and brief videos on work comp topics including winter slips and falls prevention, best practices for injury reporting and return to work, the lifecycle of a claim, a breakdown of work comp benefits, an explanation of experience modification factors, and more.

 

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Sign up for alerts in SAM

Did you know you can get email alerts to help you keep up with your clients’ claim developments?  Through SFM Agency Manager (SAM), you can get alerts about the following:

  • Submitted, closed or re-opened claims
  • Claim reserve activity (reserves are set or increased over an amount you specify)
  • Claim payments (payments made greater than an amount you specify)
  • Changes to claim status or litigation status
  • Policy cancellations
  • Policy renewal due in a specified number of days

Additionally, you have the option to set up alerts for whichever policyholders you choose.

To set up or manage your alerts, click on “manage alerts” in SAM. If you have questions, don’t hesitate to reach out to your SFM underwriter.

 

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Featured resources for agents and policyholders

SFM’s online resource catalog offers a wide range of educational resources designed to help policyholders prevent injuries, manage their claim activity and learn more about workers’ compensation. Also included are materials to help agents market their accounts with SFM.

 

Featured resources for agents

Make SFM your workers' comp insurer. It's the right choice.

SFM – the right choice for small business

A handout describing the benefits of breaking out work comp and making SFM your partner. It explains the benefits of a monoline carrier and illustrates SFM services that make us the right choice for small businesses.

The right choice in workers' compensation for schools

States where SFM provides coverage

Shows the states where SFM provides workers’ compensation coverage and the additional states we cover for employers’ out-of-state operations.

Visit the agent marketing materials page for more resources like these.

 

Featured resources for employers

Claim packet - What to do if someone is injured at work

Claim packet – What to do if someone is injured at work

If someone is injured at work, this packet gives employers the materials they need to report the claim and help the injured worker return to work safely and quickly.

Experience modification factor CompTalk

Employer liability limits

When employers purchase workers’ compensation insurance policies, a coverage called employer liability insurance is also included. This “Did you know” fact sheet provides basic information on this coverage.

Safety Orientation Success Guide

Ergonomic tips for working from home

This presentation addresses common sources of working at home discomfort, provides education and offers ideas to improve your home office space when working from home.

 

Encourage your policyholders to download these resources from SFM’s online resource catalog and visit the site often for the latest materials.

 

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SFM underwriter accomplishments

Here’s a look at the promotions, awards, retirements, and other milestones of SFM underwriters so far in 2023.

January

  • Heather Wylie transferred from the Special Investigations Unit to the Small Business Accounts team as an Underwriter
  • Willie Kirchoff transferred from Claims Representative to Underwriter on the Small Business Accounts team

March

  • Underwriter Patty Paulson retired after 38 years at SFM

April

  • Michelle Reif transferred from the Premium Audit team to the Small Business Accounts team as an Underwriter
  • Small Business Marketing Representative Mark Lewis made stops at 16 agencies as part of the “North Star Roadshow”

May

  • Andrew Miller joined the Iowa/Nebraska/Kansas Accounts team as a Marketing Underwriter
  • Jeff Magee was promoted to Marketing Underwriter Specialist on the Iowa/Nebraska/Kansas team
  • Robbie Anfinsen was promoted to Senior Underwriter on the Small Business Accounts team

June

  • Jason Kelley was promoted to Senior Underwriter on the Small Business Accounts team
  • Senior Marketing Underwriter Ben Cason, who is on the South/Metro Accounts team, earned his Chartered Property and Casualty Underwriter (CPCU) designation

July

  • Underwriter Debbie Sherman retired after nearly 34 years at SFM
  • Jenna Lefebvre was promoted to Marketing Underwriter Specialist on the North/Metro Accounts team

August

  • Phil Roberts joined the Underwriting Technical team as an Underwriting Support Representative

September

  • Robbie Anfinsen was promoted to Marketing Underwriter on the North/Metro Accounts team

 

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SFM Foundation to host two fall fundraising events

This fall brings two opportunities to support the SFM Foundation with events in Minnesota and Iowa.

Annual fall event returns

The Foundation’s annual Fall Fundraising Event is scheduled for 6-9 p.m. on Thursday, November 9, at The Westin Edina Galleria in Edina, Minnesota, near SFM’s Bloomington headquarters. The in-person event will feature wine, craft beer and cider tasting, a silent auction, raffles and complimentary appetizers. Tickets are $40 in advance and $50 at the door. The online silent auction will run from November 6-9. If you are unable to attend the live event you can still bid on items through the online bidding platform. If you’re interested in making a bigger impact, sponsorships are available at multiple giving levels and donations are also being accepted for the silent auction.

New Iowa event planned

A new event is making its debut this year in Iowa. The Bowling for Scholarships fundraiser is set for 5-9 p.m. on Thursday, November 2, at Spare Time Entertainment in West Des Moines, Iowa. Join the Foundation for an evening of bowling and live music by The Juan & Only. There are multiple ways to participate:

  • Register as a Team Sponsor for $500 and your team of four will receive two hours of bowling, shoes, pizza and refreshments. Team themes and costumes are encouraged. Prizes will be awarded for best team theme and highest team score.
  • If you’re interested in supporting the event without bowling, register to be a Lane Sponsor for $300 and you’ll have your logo displayed electronically at one of the 14 lanes.
  • Register as a Social Attendee for $50 if you prefer to hang out, watch the bowlers, listen to the live music, and enjoy two complimentary refreshments.

Proceeds from both fall events will support multi-year scholarships for students affected by workplace injuries.

Visit sfmfoundation.com/events  to learn more about these fun ways to support a great cause.

About the SFM Foundation

Since its inception in 2008, the SFM Foundation has granted 232 scholarships totaling $3.7 million to help students pursue higher education thanks to the generous support from sponsors and donors.

The SFM Foundation provides scholarships for students whose parents were seriously injured or killed while working for Minnesota or Iowa employers. SFM Foundation is an affiliate of Kids’ Chance of America  in Iowa and Minnesota and is also known as Kids’ Chance of Iowa. To learn more about the cause, visit sfmfoundation.com .

 

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